College of Natural Sciences is home to a number of nationally-recognized teachers and researchers. 512-232-6679MSBmedia@mccombs.utexas.eduhttps://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, CMA To make these arrangements, please email WCPevents@utexas.edu. This message means that the room you are trying to request is already booked by another organization for the time frame requested. Student organizations and university departments are welcome to reserve Recreational Sports facilities for a variety of events and occasions. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. The same would apply to faculty and staff accross the university. Request from another Library (Interlibrary Loan), Last Updated: Wednesday, March 1, 2023 9:31am. If your room is not open, contact Facilities Service Center line at 471-2020. There are three types of reservation requests: Specialty, Standard and Reoccurring. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. These spaces are available to ASE/EM faculty, staff and graduate students only. Room Reservation Form The following requests are restricted to the faculty, staff, and students for the economic department. Non-UT Login UT Login EMS allows you to manage your program details: Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. After the official Mazevoopening dates, all open times for common area rooms are subject to scheduling by eligible users on a first-come, first-served basis through the building manager. 2.122 Convocation CenterCapacity: 231 - Media: full media console, 3.134 Conference RoomCapacity: 14 table seats, 12 side seats, 4.132B Old LibraryCapacity: 40 - Media: projector and screen, Capacity: 20 - Media: projector and screen, NHB 6.204 Large Conference RoomCapacity: 20 - Media: projector and screen, NHB 6.408 Conference RoomCapacity: 20 - Media: television, WEL 3.202 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, WEL 3.204 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, Department of ChemistryWEL 3.212105 E 24TH ST. Austin, TX 78712-1224, Department of Chemistry, College of Natural Sciences, The University of Texas at Austin, Graduate Office: 512-471-4538Undergraduate Office: 512-471-1567Chair's Office: 512-471-3949, Login | IT Help Request | Webmail | Sitemap. Please click on one of the tabs below for information. For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. Indoor Room Reservations. This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. Please refer to our policies and procedures section 5.1 for further information on decorations. Reservations. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. For further details please contact 512-475-7739 or read our policies and procedures section 5.2 for further information on advertising. For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. Our office does not have linens or decorations for events in the WCP. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. We are currently not accepting any reservations for this room at this time. Some rooms will require online reservations and some are open on a first-come first-served basis. Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. This room does not have a door for privacy. Please keep in mind the building opens at a later time on weekends. Does this mean that events are not allowed to have guest speakers? Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. Please Note: UT Libraries does not provide access to private spaces for remotely proctored exams and does not support or provide access to remote proctoring software on library computers. Attn: Room Scheduling Decorations are fine but with certain parameters. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. The official first day to submit reservation requests for fall semester shall be the first Tuesday in May. Does the William C. Powers, Jr. Student Activity Center provide linens or decorations? How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. NO. PAI 5.41 is not available for reservation by students. To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. A telephone for use of a conference call within the SSB meeting rooms is available for check-out through the Building Manager. We use a first-come, first-serve basis to process requests, and confirm requests about a month prior to first class day of each semester. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.ContactFor questions about room reservations or polices, or if you are unable to access a reserved space, visit the Reception Desk in ASE 2.200A or send an email to ase-rooms@austin.utexas.edu, The University of Texas at Austin document.write(new Date().getFullYear()) | Privacy Policy | Web Accessibility. Cockrell School of Engineering Hotline This room off the Commons has 20 seats and is available to the UT community, with priority given to library programming, official student organizations, and UT faculty and staff. 2.122 Convocation Center. Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. 700-seat venue that is capable of hosting symphony orchestras, major choral presentations and concert bands, ensembles and solo recitals. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. Group Study Rooms and Presentation Practice Rooms are for current universitystudentsonly.*. Dance studio, hardwood floors, and mirrors. Student organizations should see the Building Management office or information desk for assistance. There are two catering options. Space is currently not reservable due to construction. After hours, see the students at thefirst floor Information Desk. Sign up in UT Learn for RG Room Scheduling System to learn how to use the system, or refresh your memory with the RG Room Scheduling System training presentation. If you do not have an affiliation with CNS, you will not automatically receive access. UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. Events must be chaperoned. What does the First Available Booking Date Violation message mean? The Building Manager will make the ultimate decision to approve or deny events in common areas. The building manager will have final say in any unresolved scheduling conflicts. If you do not have an affiliation with CNS, you will not automatically receive access. Approved events must request room reservations through our office. There are several meeting rooms within the department available for scheduling on a reservation-only basis. The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. This room in the North Tower has 8 seats and is available to the CSE community, with priority given to Engineering Student Services. Click here to submit a reservation request. This includes time allotted for setup and breakdown of event.) ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 jims@austin.utexas.edu Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY robert.woodbury@austin.utexas.edu Office: (512) 529-5711 Both buildings feature theaters and ballrooms. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. Please note that all SSB meeting rooms are self-serve. Non-university affiliated groups (special use) may only use the Texas Union for life celebration events including weddings, parties, quinceaeras, etc. Reservations will include a 15 minute set up and clean up. Please do not move the furniture. Yes. The Master of Arts in Energy and Earth Resources (EER) and the Master of Science in Energy and Earth Resources (EER) requires 30 hours of graduate course credit of which 6 hours are thesis. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Electricity is available. FAC 328 is located on the third floor of the Flawn Academic Center and is a36-seat conference room suitable for meetings. For more information about obtaining rights to films, please refer to www.mplc.com. Why do I get the Conflicts with another booking message? JGB, MEZ, PAR, RLP, WAG, WCH, WCP The times for setup vary depending on room. Supplies for meeting rooms may be found in the SSB Management Office. Mirrored wall, tiled floors, TV with AV hookups. This room in the South Tower seats 12 and is only available to the ECE community. Thank you! If equipment is not returned or if it is damaged (as determined by the Building Manager), the user of the A/V equipment is responsible for the repair or replacement of the equipment. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. Student events and activities will be given reservations priority at the William C. Powers, Jr. Student Activity Center. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. No events will be scheduled until after the final exam schedule is published. Hours of Operation: Study rooms in the PCL Scholars Commons are forgraduate students only. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. FALL SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of May at 10 AM. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates. Reservations for registered student organizations openedat 10:00am on Tuesday, May 3rd, 2022. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Presentation Practice Rooms are intended for use by groups that need to use the media provided. Use the filter tool below to find your ideal space based on capacity and/or features like a walkway or lawn. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. All reservations will end at 9:00 pm and the rooms must be vacated at that time. GPC buildings and facilities transition to restricted access hours at 7:00pm on weekdays and at all times on weekends/holidays. You may contact them at ypp@utexas.eduor visit their website. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. Leave a GPC for the class or exam following. Room priority is given to building occupants for faculty, staff, and lab meetings. Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). Our office does not provide decorations for clients. How do I advertise for my event in the WCP? For assistance with locked meeting rooms, call the building management office at 232-2890 Monday-Friday, 7:30 AM-4:30 PM. This room does not have a door for privacy. scheduling@austin.utexas.edu and returned back to their original locations to prepare for the next conference. It is strongly recommended that you make an appointment with the building management office prior to your event to review AV use. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Floors: 09: Gross Sq. My organization is not listed under the clients, what do I do? Use this site to book a group study room and/or view your reservation. George I. Sanchez Building (SZB) Northeast Plaza, Graduate School of Business (GSB) North Plaza, Tables With Umbrellas, Chairs, Sun Loungers, Volleyball, Basketball, Benches, Bike Racks, Trash/Recycling Bins, Honors Quad Courtyard, between 4 residence halls: Littlefield (LTD), Blanton (BLD), Andrews (AND), and Carothers (CRD), University Housing and Dining Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. What does the violate building hours message mean? . The most likely reason is that the room is not available. Catering at the Texas Union and Hogg Memorial Auditorium is provided by 40 Acres Catering. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. Texas Today: UT Events & Announcements Calendar Engineering Education and Research Center (EER) Please visit the Protect Texas Together website for the latest campus information on COVID-19. If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. Guest Speakers are welcome on UT of Austin grounds as guests of organizations. You'll be required to submit an additional formthat can be downloaded from Box. A group is defined as two or more students. For assistance please visit their website. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Registered student organizations must contact the Dean of Students Student Activities. When reservations are processed the space is taken out of available inventory. Supplies include: Departments may use their individual code to access the supply closet (G1.302). In addition, please try to be specific with the number of attendees to ensure the room selecting will best fit your needs. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Share details about room changes with all meeting/event attendees. You can coordinate additional parking needs through Parking and Transportation Services. Select Browse to view available rooms. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email. Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. Only the area within the stone circle is reservable. Prior arrangements may be made with the Building Management Office to check out adaptors. Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. Click here to reserve space. Are there any restrictions on the dance rehearsal space? If you are 15 minutes late, you forfeit your reservation. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. This system is more intuitive and mobile friendly. It is available to all UT-Austin Colleges, Schools and Units (CSUs) through a centralized campus license. Can I make a reservation for more than two semesters in advance? Projector, Media Console, Doc Cam, Classroom. College of Natural Sciences Students may reserve Group Study Rooms online in 1 hour blocks for up to 4 hours per week during times PCL is open. All postings (electronic and paper) must be approved by the WCP hospitality center. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. Groups not currently registered may not make reservations. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. The PCL Group Study rooms are reservable spaces for groups of 2 or more. This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. Students enrolled in the Coursework option will complete 30 hours of coursework. Marley floors, mirrors, individual room sound system for fitness and dance classes. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. What kind of space are you looking for? (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . Below are the links to the forms that need to be filled out in order to reserve a room. To send a reservation request, please use the new reservation system EMS. 790 fixed seats in orchestra level and 360 in balcony. Need to find a space for a meeting or event? Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. Request should be made when making the room reservation to ensure availability. Our students and faculty are changing the world through their contributions to computing education, research, and industry. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . The Student Services Building (SSB) tablecloths are to be used only in the building. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Priority is given to FAC building occupants. Reservations are limited to 4 hours total per EID per week. outdoor space. Please leave window blinds open, turn off lights, close and lock the door immediately after the event. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. Exam reviews, Study groups, ut austin eer room reservations industry allowed per fire code.. Unresolved scheduling conflicts will complete 30 hours of Coursework must contact the Dean of students Student.... 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